ReportServer Forum

eike.welk

Member

Registered: 2017-10-12

Send Report to Group of Users

Is it possible to send a scheduled report to a group of users?

I can organize users in groups and organization units. However when I want to schedule reports, I can only select individual users as recipients of the report.

I would like to select a group or organization unit as the recipient of a report. A new user would then be added to a certain group, and would then receive all reports that are sent to this group. Currently I have to go through every report, that the new user should get, and have to add him separately to each report.

Is this somehow possible?

Regards
Eike.

jalbrecht

Administrator

Registered: 2016-10-21

Re: Send Report to Group of Users

Hi Eike,

to send a set of reports to a group of users will be one of our next attempts (Features for 3.1). Nevertheless unfortunatly neither is possible in the actual version.

wbr jan

IF_Eduardo

Administrator

Registered: 2016-11-01

Website

Re: Send Report to Group of Users

Hi Eike,

I created ticket RS-2787 for this (will be probably available for 3.1).
In the meanwhile, if you are using EE, you can write a script as described here: https://reportserver.net/en/guides/scri … s/Send-To/
This creates a new "send to" button, which can also be used for scheduling. There was a bug with 3.0.2, so please use 3.0.3 (beta) for this.

An example (again, use this, since there is a bug with the example online):

import net.datenwerke.rs.core.service.sendto.hooks.SendToTargetProviderHook
import net.datenwerke.rs.core.service.sendto.hooks.adapter.SendToTargetProviderHookAdapter
import net.datenwerke.rs.core.client.sendto.SendToClientConfig

import net.datenwerke.rs.core.service.mail.MailService
import net.datenwerke.rs.core.service.reportmanager.ReportService
import net.datenwerke.rs.core.service.reportmanager.ReportExecutorService
import net.datenwerke.rs.core.service.mail.SimpleAttachement

import java.util.HashMap

def HOOK_NAME = "MY_SEND_TO"

reportService = GLOBALS.getInstance(ReportService.class)
reportExec = GLOBALS.getInstance(ReportExecutorService.class)
mailService = GLOBALS.getInstance(MailService.class)


String doSendMail(report, values, execConfig) {
  
   def pdf = null;
   if (execConfig != null) pdf = reportExec.execute(report, "PDF", execConfig)
  	else pdf = reportExec.execute(report, "PDF");

        // prepare for sending mail
        def mail = mailService.newSimpleMail()
        mail.setSubject("The Report")

// you can read all members of a given group and set them as recipient by: 
        mail.setToRecipients("email1@domain.com", "email2@domain.com")

        mail.setFrom("mail@mail.com")
        def attachement = new SimpleAttachement(pdf.getReport(), pdf.getMimeType(), "filename.pdf")
        mail.setContent("Some Message", attachement)

        // send mail
        mailService.sendMail(mail)

   	return "Send the report via mail. Config " + values
}


def callback = [
  consumes : { report ->
    def config = new SendToClientConfig();
    config.setTitle("Send via Custom Mail");
    return config;
  },
  getId : { ->
    return "someUniqueId"
  },
  sendTo : { report, values, execConfig ->
  	return this.doSendMail(report, values, execConfig);
  },
  
  scheduledSendTo: { compiledReport, report,
			format, values,
			execConfig ->
	return this.doSendMail(report, values, execConfig);
  }

] as SendToTargetProviderHookAdapter

GLOBALS.services.callbackRegistry.forceRegisterHook(HOOK_NAME, SendToTargetProviderHook.class, callback)
GLOBALS.services.callbackRegistry.attachHook(HOOK_NAME, SendToTargetProviderHook.class, callback)

Regards,
Eduardo

eike.welk

Member

Registered: 2017-10-12

Re: Send Report to Group of Users

Thank you very much for your fast and informative replies.

Eike.